Electronic Court Filing in Georgia

The Administrative Office of the Courts has earned Springboard certification on information sharing aimed at the transmission of legal documents among court system participants by the IJIS Institute.

Springboard is an evaluation and certification program designed to help advance information sharing in the justice, public safety, and homeland security communities. Springboard provides independent services to industry and government for the evaluation and certification of implementations of standards-based information sharing solutions.

The AOC is the second entity to conduct conformance testing under the Springboard program. Testing was done to ensure that two of Georgia AOC’s systems implemented relevant portions of the OASIS LegalXML Electronic Court Filing (ECF) Version 4.01 Standard. (OASIS is a nonprofit consortium that drives the development, convergence, and adoption of open standards for the global information society.) These products and systems enable the safe and effective sharing of legal documents between court system participants. Certification of these products reduces interoperability barriers that often arise when partners seek to exchange data without the benefit of prior third-party certification.

Jorge Basto, AOC IT Director, said, “The Georgia AOC has been leading the charge in the implementation of court standards since 2005. Being the first in the justice domain to acquire this certification shows our continued commitment to endorsing the Electronic Court Filing Standard that promotes interoperability amongst systems. We intend to certify all Major Design Elements in this specification and validate the concept of integration through coordinated business processes and technology.”
 
At its June 4 meeting, the Judicial Council adopted ECF standard for all E-filing applications in Georgia. 
 
How ECF is used in Georgia
Currently, 103 superior courts are filing child support orders electronically through the Georgia Judicial Exchange (GAJE). Development on GAJE began in 2004 in response to the Georgia Division of Child Support Services (DCSS) asking the AOC to create an e-filing system that would be available for use between the courts and each DCSS local office. In 2008, pilot sites in Washington and Bibb counties began filing child support orders electronically through GAJE.
 
altFrom 2008 until 2011, courts slowly adopted GAJE.  In 2011, the AOC partnered with the Georgia Superior Court Clerks’ Cooperative Authority (GSCCCA) to send child support pleadings through a data exchange portal developed and maintained by the Clerks’ Authority.  Once GSCCCA joined the effort, the number of courts joining GAJE increased.  On June 19, 2014, Columbia County became the 100th court to utilize the GAJE program.  Cindy Mason (left) poses with her staff and Jorge Basto, AOC IT Director, in June.

Since then, three additional courts have come on board.
 
“Having 65% of the superior courts in the state using GAJE, a certified system for electronically filing documents, is a great success for the AOC,” said Marla S. Moore, AOC Director. “We have demonstrated that documents can be electronically filed from an executive branch system to a judicial branch system without issues or delays.”

Contact AOC

Administrative Office of the Courts 244 Washington Street, SW Suite 300 Atlanta, GA  30334

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